Fresh air 220620


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The checklist MUST be signed by both the new employee and the manager to indicate that the points have been covered.

1. Introduction to:

2. An outline of:

3.Company Rules:

4. Health & Safety:

5. Tour of Building:

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1. You should:

  1. Close windows and doors.
  2. Switch off electrical equipment (except those designated to be left on at all times).
  3. Leave the building by the nearest available exit.
  4. Report to the person in charge at yow nominated assembly point.
  5. Stay there until instructed otherwise.



  1. Ring the Switchboard to enquire.
  2. Stop to collect personal belongings.
  3. Shout or run.
  4. Use lifts or hoists.
  5. Leave your assembly point unless instructed.
  6. Ignore the alarm.



  1. Raise the alarm by operating the nearest fire alarm call point (break glass).
  2. Attack the fire using equipment provided ONLY if safe and trained to do so.
  3. Leave the building by the nearest exit
  • Wear appropriate safety equipment and use appropriate safety devices at all times where supplied by the Company.
  • To report incidents that have led, or could lead to injury or damage.
  • To assist in the investigations of accidents in order that proventative measures can be taken.
  • To assist in keeping a clean, tidy and hazard free work area and not to interfere with or misuse anything provided in the interests of health, safety or welfare.
  • Report all accidents, (whether persons are injured or not), and any damage to plant, equipment or building fabric to their supervisors.
  • To report all defects in plant, equipment, or facilities to their Manager.

Accident Repording Procedure

It is the policy of the company that all accidents will be investigated, the level of the investigation will depend on the seriousness of the accident.

Amy employee who sustains an accident at work is required to report it to your manager as soom as possible in order that it may be speedily investigated. In addition, any accident involving personal injwy will require need to fill out the Accident Book which is retained by the First Aiders. The First Aider will complete and disseminate an Accident Report Form.

First Aid

The location of first aid boxes is indicated Production outside Production office and Reception.

The Misuse of Alcohol and Drugs

Those believed to be under the influence of alcohol or suspected of using proscribed drugs, or prescription drugs such as amphetamines and barbiturates which are not obtained and used under a legally issued medical prescription, will be sent off site. They will additionally be subject to company disciplinary procedures. Repeated breaches will result in dismissal from the company, according to formal procedures.

Smoking Policy Statement

As part of its continuous review of Health and Safety matters the Company has considered the current evidence of the health risks associated with passive smoking. as well as discomfort suffered by non-smokers exposed to tobacco smoke.

It is company policy to provide a smole-free working environment with designated properly ventilated areas, to protect the health and safety of its employees.

The airs of the Policy is to guarantee the right of non-smokers to breathe smoke-free air at work, whilst taking into account the needs of those who smake. This Policy is not concerned with whether people smoke, but with where they smoke whilst at work.

Any concerns an employee may have regarding smoking at work should be reported immediately to a responsible person so that corrective action can be taken if necessary.


To establish non-smoking as normal practice within the Company premises, to clearly define that areas in which employees and visitors are allowed to smoke and to set out the disciplinary procedure to be followed in any case of infringement of this Policy Smoking will only be permitted in the following designated areas:

  • Outside in the front left-hand car park
  • Outside the back of the building
  • One identified single occupancy office, however please note tais is not a smoking room and is to be used only by the person who occupies that office.

The locations stated above may be subject to change as development needs occur.

Smoking is prohibited throughout the site at all times, with the exception of those rooms/areas which are designated as Smoking Rooms/Areas. The following is by no means an exhaustive list but gives examples of where smoking will not be permitted:-

  • Lifts
  • Curridors
  • Stairways
  • Toilets and washrooms
  • Reception area
  • Boardroom/Presentation room
  • Fire escapes/rest areas (other than those indicated above)

Work Areas

Smoking will not be permitted in any work areas. This restriction applies at all times, including outside of normal working hours. Anyone wishing to smoke may only do so in the designated smoking areas.

Support For Smokers

It is recognised that some smokers have difficulty in breaking the habit and may welcome some support. If you would like further information or advice about giving up smoking. please contact the Health & Safety Manager Tessa Hastick.

Infringement of the Smoking Policy

The Smoking Policy constitutes part of the Company rules. Employees smoking in other than designated areas will he subject to the Company's disciplinary procedures.

Any breach of the terms of this Policy should be reported at once to the employee's immediate Manager.

Fire Precautions

Only trained employees will use fire fighting equipment if it is safe to do so.

Persons are appointed to assist with the operation of the procedure. (fire marshals) Keith Watkins, Gary Brooks and Justin Morris.

Smoking is permitted on site in designated areas only.



Other kinds of visitors
Our company may occasionally accept the following types of visitors:

  • Students
  • Investors
  • Customers
  • Job candidates
  • Business partners

Those visitors should receive written authorisation from HR or management before entering our premises. They should always be accompanied by an employee while on company property.


Visitors must not try to persuade employees, gather donations or request participation in activities while on our premises. Any visitors who violate this policy may be escorted out.


Anyone who delivers orders, mail or packages for employees should remain at the building's reception or gate. Front office employees are responsible for notifying the employee who expects the delivery. If that employee is unable to receive their order, front office employees may accept the order on the employee's behalf upon request.
Front-office personnel must sign for and disseminate all business orders and mail.
Large deliveries (e.g. supplies) should be delivered to designated spaces (e.g. warehouses.)
Goods-In should check appropriate documents, like bills of lading, before allowing access to delivery vehicles.

Dangerous or restricted areas

Employees may not bring or accept visitors in areas where there are dangerous machines or chemicals, confidential records or sensitive equipment.
Representatives of regulatory bodies and stakeholders (e.g. investors) may be exempted, if they have received official authorisation from HR / management. In these cases, employees should provide visitors with the necessary badges and protective equipment to enter premises when needed.

Unauthorised visitors

Staff who spot unauthorised visitors may ask them to leave. Visitors who misbehave (e.g. engage in hate speech, cause disruption or steal property) will be asked to leave and prosecuted if appropriate.
Employees who spot unauthorised visitors may refer them to HR/ management.
All unauthorised visitor reports will be logged as a non-compliance investigated and the outcomes reviewed at the Company's management review. Freshair Limited - Staff Handbook Uncontrolled when printed Version Number: 4 Page 55 of 63

Disciplinary Action

Employees who violate this policy may face disciplinary consequences in proportion to their violation. HR will determine how serious an employee's offense is and take the appropriate action:
For minor violations (e.g. bringing in personal visitors without authorisation), employees may only receive verbal reprimands.
For more serious violations (e.g. bringing in unauthorised visitors who rob or damage company property), employees may face severe disciplinary actions up to and including dismissal.

Deliveries Security Policy

Deliveries and collection arranged by the company are outsourced to AAA or couriers who are on our preferred supplier list.

The company will book the job collection with A who will provide us with the drivers full name and registration number which is emailed to the despatch manager once driver has been assigned. Once the driver arrived on site drivers will be asked their name and registration number will be checked against the email by goods out staff before the driver is allowed to collect anything. The largest van/lorry is an artic which is always empty on arrival.
Palleted boxes are loaded onto the van with a forklift truck or handloaded for smaller vans.

Despatch manger has overall responsibility for this process and only authorised employees can sign for collections which leaves our premises.

The Department Manager who through practical understanding of the types of work activity to be perforned will carry out the assessments along side the Health and Safety Manager. Members of staff must co-operate in carrying out the assessments.

All employees will:

Wear PPE provided for their protection.

Inspect any PFE before, during and after use and repont any loss/defects to their manager.

Noise at Wort Regulations 1989


Although the Company will take reasonably practicable mensures to reduce noise levels. where these reach the Second Action Level as defined in the Regulations, hearing protection zones will be created and marked. The wearing of personal heariag protection wili be compulsory in all such zones. Ear defenders are the last line of protection. 'They may have to be provided in those parts of the site for people doing particular jobs where all practicable measures have not achieved an acceptable level of noise.

Hearing protection is freely available to all employees who may be exposed to a noise hazard. To ensure the effectiveness of the Company's hearing protection progranme, all employees who are, or may be exposed to noise hazard, will be given audiometric testing at periodic intervals during the course of their employment.

Safeguarding Of Machinery

All machines that have guards fitted must never be used without the guards being in position, unless qualified and approved personnel are running to test equipment. Safe Systems of Work will be written for these procedures.

Only qualified and approved personnel are authorised to remove or adjust the guards.

All machine guards should receive pre-use equipment checks to ensure that they are in place and fully operational. No equipment will be allowed to operate with missing or faulty guards.